- Todoist setup guide gtd pdf how to#
- Todoist setup guide gtd pdf software#
- Todoist setup guide gtd pdf series#
I keep my calendar in Outlook and on my phone (I should see if I can sync them). I keep project support material in Trello cards, a "Project Support" folder for email, and a small pile on my desk. I have a text file for projects and a Trello board for team projects. I have another text file where I keep my next actions in a few groups. I have a physical inbox, a text file inbox, and an email inbox. Once you've defined each of the concepts, you just start following the GTD practices.įor example, me at work. What are your inboxes? Where do you keep your next action lists? Your projects list? Your reference files? Each of these needs a home (or multiple homes, but keep it as simple as possible). The important thing is that you take each of the concepts of GTD and map them to something. General-purpose apps (Trello, Excel, SQL database.).Dedicated apps (Things, OmniFocus, Reminders, Evernote.Plain text files (I'm using this right now).And there are a lot of ways to keep lists: The physical and virtual pieces of a GTD setup look different for everyone, but you really just need lists (and a calendar, but that could just be another list). It sounds like you want a more concrete, step-by-step-ish guide to getting started.
Todoist setup guide gtd pdf how to#
(A Next Action will be associated to a project AND associated to a context.) Some people don't tie Next Actions to Projects quite as tightly.I think you can get the setup guides with a free trial of GTD Connect, but I haven't tried it yet, so I'm not sure.īased on your comments, it sounds like you understand most of the concepts in the book, but you're wondering how to actually make it happen. I think of my Next Actions as being "under" their associated projects, even if I sometimes view my lists in a way that shows me all Next Actions for all projects at once, or shows me all Next Actions for a given context at once. If I were writing up my job duties for a replacement, it would need to be there, but otherwise, nope. It just occurred to me that there's an activity that I perform near the end of every workday, that takes from half an hour to an hour and a half, and it hasn't been in any list for me for over a year, because it's so habitual that it doesn't need to be. It's also possible that the daily report would become so habitual that it doesn't even need to appear in your lists. Next Action: Complete Daily Data Report checklistĪnd that Next Action would repeat every day.
If you can't fully automate the daily report, then you might have a project for it with repeating actions, or you might have a checklist for doing the daily report, and an action in some project that manages all of your repeating actions. Then that project is complete, and can be closed.
Todoist setup guide gtd pdf series#
Next Action: Create mailing list for data request.Īnd then you might have a series of Next Actions like setting up a meeting with the people who provide the data to discuss the best way to get it, maybe automating the data submissions, and so on, until you have done all the setting up that you need in order to be able to do that daily report reliably. Project: Establish routine for completing daily data report. However, if I were doing this, it would look more like: Next Action: Mail Joe, Fred, and Wilbur for data for Monday's report.
If you were to have a project for each daily report, that might look like: So we can ignore the "Work" layer for this discussion. "Work" would be well above the Project level-it would be an Area of Focus, or even higher than that.
Todoist setup guide gtd pdf software#
You can also check out the thread in the Public Forum: Tools & Software section: Todoist Setup Guide from GTD shop is out of dateĬlick to expand.I can't help responding, though, yes, this will all be clearer when you read the book, so my responding is probably premature. This would work better if you have the paid version, so you can have more folders. There is an alternate way of doing this, of having your actual projects as folders in the Projects section. If you like, you could have a label/tag for "one off tasks"ĭo you have the paid version of Todoist or the free version? They simply won't be linked to any project. I would keep the "one off tasks" in the Next Action folder. In the labels section I would have tags for the contexts for the Next Actions. In the Projects section, I would have folders for the first four of the above. The five main folders for GTD according to David Allen are:
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